Club Policies
Waivers
Payment
Code of Conduct
Honour System
Sportsmanlike Conduct
Fighting
Feedback
Substitutes
Blood/Injury
Alcohol
Roles
Facilities
Lost and Found
Game Scores& Discrepancies
Game Sportsmanship Points
League Standings
Team Uniforms and Equipment
Game Cancellations
Pooling, Skill levels and divisions of play
Team Names
Travel
All Kelowna Sport and Social Club (KSSC) members must acknowledge and accept the following terms and conditions of membership:
KSSC reserves the right to deny admittance or terminate the membership if the participant exhibits anti-social, inappropriate or disruptive behavior or attempts to use these services for improper, immoral, illegal or exploitative purposes. In addition, any member who knowingly provides false information will be terminated from KSSC. KSSC reserves the right to refuse any individual or team without explanation. Upon registration, KSSC league rules and regulations are to be followed by any and all team members and individuals.
Eligibility and Membership
All KSSC events have a minimum age requirement of 18 years old and be of adequate physical condition to participate in leagues, tournaments and social events hosted by KSSC. Participants of any leagues and or social events automatically become members of the Club. Members will be informed of new and exciting leagues, socials and tournaments via emails, e-newsletters and up-to-date website. All basic services are of no cost to the members with exception of participation in leagues, tournaments and social events.
Waivers
All participants of any KSSC league or tournament must sign a waiver of liability to participate. Failure or refusal to waive liability will result in non participation of that individual and will void any refund.
Payment
All league fees must be paid in full as listed by each sport and/or event. Verbal registrations will not be accepted nor be considered as confirmation for holding a team or individual spot without full payment by the deadline date. Expulsion of individual players or teams due to failure of compliance to Club policies and/or rules will not result in any form of refund.
• Respect the integrity and judgment of game officials and staff.
• Respect your opponents and congratulate them in a courteous manner following each match, whether in victory or defeat.
• Be responsible for your actions and maintain self-control.
• Do not taunt or bait opponents. Refrain from using foul or abusive language.
Honour System
KSSC leagues are self-officiated unless otherwise stated, whenever possible a court monitor will be at games to resolve any disputes and help new teams learn the rules of the game.
The honour system is self-regulation of the rules. Opponents have the opportunity to rate teams based on how well they have called their own fouls. For example in dodgeball, when a player is hit by a ball, without the umpire?s knowledge, the player will call themselves ?OUT? and leave the court.
Sportsmanlike Conduct
KSSC promotes sportsmanship above all else and views it as an important part to any sporting event and will uphold its views with utmost importance. Please bring fun and enthusiasm to every game, win or lose, to help support KSSC in its beliefs and values. Any teams that have a negative sportsmanship rating run the risk of not being invited to year end playoffs by the administrator to uphold the importance of Sportsmanship in the leagues.
Sportsmanlike Conduct may include but is not limited to:
• Handshakes
• Respect for the oppositions level of play
• Respect of the honour system
• Not retaliating in a negative manner to any situations or players
• Bringing enthusiastic fans
• Costumes
• Banners
This behaviour will be awarded with points from opposing teams and the top team will be awarded at the Season Social along with the top place team in the standings. These points will also be used to break any ties at the end of the season.
Unsportsmanlike conduct may include but is not limited to:
• Foul language
• Unnecessary roughness
• Arguing with officials, staff, participants, or fans
• Abuse of the honour system
• Making comments to instigate an altercation with another player or Court Monitor
Game officials may warn players and call a technical foul on those who display unsportsmanlike conduct. Any players receiving 2 technical fouls in a game will be ejected and suspended a minimum of one game. Suspensions will begin with their next scheduled game. Severe infractions or multiple technical fouls may result in suspensions from matches or tournaments. The penalty for technical fouls is at the discretion of court monitors.
Fighting
Fighting will not be tolerated under any circumstances. Depending on the infraction, a warning or expulsion with no refund will be given to the persons involved, no matter who was the instigator(s).
Feedback
All feedback, including complaints will be investigated within 48 hours by Kelowna Sport and Social Club (KSSC). The team captain of the player and/or team will receive feedback from KSSC in email form so that the message can be forwarded to the rest of the team. All teams have the opportunity to provide their own feedback through the team captain in response to the complaint. All complaints and replies are kept on file at KSSC in case of further infractions and/or complaints against the team/player. It is KSSC?s sole discretion to either: give a warning, penalty or league ejection.
NO REFUNDS are issued to players or teams ejected from the league.
Substitutes
All defaults should be prevented whenever possible. Teams pay to PLAY!!
KSSC can be contacted at any time for a list of substitutes wanting to play. If teams have their own substitutes, they can play at any time during regular play as long as they meet player requirements and sign a liability waiver. Players from another roster may also be used, but only to bring the team to the minimum number of players outlined in the game rules.
A sub may only play in playoffs if:
• It is the only way the team will not forfeit and will bring the team to the minimum number.
It is the responsibility of the team to ensure the sub is aware of all rules and policies.
Blood/Injury
In the case that a person is injured and there is blood present they must immediately leave play, bandage the injury and have no blood present before re-entering the game. Substitutions are allowed to enter at any time to permit the player to leave the play area so to not delay the game. Teams must have their own first aid equipment such as, bandages, tape, tensors and disinfectant. When a Court Monitor is present any aid required will be given.
Alcohol
Kelowna Sport and Social Club (KSSC) reserves the right to exclude intoxicated or disorderly persons from any portion of an event or trip without refund of money. Impairment of any sort can significantly alter perception and cause harm to yourself and/or others around you. KSSC strongly recommends not partaking in drinking or use of illegal substances before KSSC sanctioned events. Alcohol and drugs will not be tolerated in the facility used by KSSC and if a fine is given or privileges revoked due to this use, the player/team will receive the fine and be removed from the league with no refund.
• Must submit accurate contact information to KSSC
• Serve as the point of contact for any issues regarding other teams, players or Game Monitors
• Must ensure their players are aware of game rules and KSSC policies
• Must ensure that all players have signed the league waiver and are on the roster
• Are responsible to submit scores and their sportsmanship rating within by 5pm the day after the game if no Court Monitor is present
• Are advised to have emergency contact information for their players in case of injury
Players
• All players are expected to call their own fouls
• All players are expected to know the rules of the game they are playing
• Give feedback concerning any other player to their team captain to communicate to KSSC so the problem can be dealt with at the end of the game
Game Monitors
• Help new teams learn game rules
• Help officiate games when present
• Warn players and give technical fouls on those that display unsportsmanlike behaviour
THE GAME MONITORS DECISION IS FINAL - NO EXCEPTIONS
Facilities
KSSC reserves the right to change specific league locations and operating times as necessary due to any required scheduling changes. All facilities used for KSSC leagues are rented under the understanding that KSSC and its members will treat their environment with care. Any undue care may result in the facility being revoked. Any team or player that is the cause for KSSC receiving a complaint could be removed from the league or event with no refund.
Care of the facility includes but is not limited to:
• Proceeding directly to the gymnasium and not wander the hallways or practice in the corridors
• Not lingering in the parking lot and causing a disturbance to the neighbouring houses
• Not leaving garbage in the facility, use the garbage cans that are available
• Returning all equipment to where it was found
Lost and Found
Any items found at the facility by a Game Monitor will be brought for the next scheduled league night. If a player finds an item please give it to the Game Monitor or email KSSC so it can be returned to its owner.
Defaults
Negative Sportsmanship Points from the Referees will be given. 3 defaults could lead to expulsion from the league.
Game Scores & Discrepancies
In the case that a Game Monitor is not present, game scores must be submitted by 5pm the day after the game or a loss will be recorded. Any discrepancies will be investigated and resolved within 48 hours of the postings by contacting the team captains.
Game Sportsmanship Points
Sportsmanship Points are awarded by the opposing team, a 1, 0 or -1. 1 is given if the team was fun and made a genuine attempt to call their own penalties/infractions; a 0 if the team was okay: average on fun and accountability or strong in one area and weak in another; or -1 if they were not fun at all and did not generally call their own penalties/infractions.
If a -1 is given a formal complaint must be given to KSSC to send via email to the opposing team.
The team with the most sportsmanlike points will be awarded during the Season Social. A team representative must be present to accept the award or the awards will be distributed as the Club feels is necessary. There will be no compensation if there is no one present!
League Standings
Each league will have a winner that will be announced at the Season Social. The league winner will be determined by
• ties - 1 point
• loss - 0
If there is a tie, sportsmanship points will be used. If there is still a point, points for and against will be used. Prizes will be awarded to the top teams at the Season Social. A team representative must be present to accept the award or the awards will be distributed as the Club feels is necessary. There will be no compensation if there is no one present!
Team Uniforms and Equipment
Teams are responsible for their own uniforms. KSSC league shirts can be purchased but must be ordered 8 business days before the league starts. Payment must be paid before receiving the shirts. Colours are first come first serve. Indoor shoes are mandatory inside gymnasiums. Shirts and shorts/pants are always mandatory. The appropriate equipment for each individual sport is advised. Metal cleats are never allowed!!
Game Cancellations
All games will be played as schedule unless:
• The weather could cause harm, ie. Lightning, torrential down pour, snowfall warning
• Another team defaults. Teams must contact KSSC in the event of a default. Please see substitutions.
• All team captains will be contacted in the case of a game postponement. Rescheduling will occur at the discretion of KSSC.
• There are no refunds due to cancellation of games.
Pooling, Skill levels and divisions of play
Skill levels may be combined depending on the number of participants to a league.
Team Names
KSSC has the right to request a team change their submitted name if they feel it is offensive and/or not in support of the fun, sportsmanlike values KSSC promotes.
Travel
When traveling to and from competitions or practices, individuals assume the risk of traveling and are insured under personal insurance. KSSC is not liable for any injuries resulting from travel for KSSC functions.
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